Free Time and Materials Invoice

Download the free Time and Materials Invoice Template for your immediate use. This printable invoice spreadsheet template produced by General Blue excel specialists leverages advanced features and integrates multiple excel spreadsheet templates to a single excel workbook making it easy to create an invoice without errors. This invoice spreadsheet reduces repetitive data entry for materials and labor rates. With this, you can produce a quality printable invoice in a short period of time.

If you need more information about an invoice, visit our FAQ "What is an invoice?".

To download the time and materials invoice template, just select the button below the image. You can find the instructions on how to use the template below.

This Excel invoice template consists of multiple data entry spreadsheet tabs that will be used to produce the final invoice. The final invoice generated should be ready for review and print. A step-by-step instruction is also provided below as your guide.


Steps in Using the Time and Materials Invoice Template:

  1. Input Materials and Labor Rates Used for Invoice Line Items

    Select the tab entitled "Config Material and Labor" in the bottom part of the spreadsheet. This tab allows configuration of materials and labor rates in reusable Materials Reference List and Labor Reference List.

    Instruction in configuring the materials and labor rates for the time and materials invoice template
  2. Input Customer Bill To Information to Appear in Invoice Header

    Under the "Customer Billing Information" tab, complete the 'Customer Bill To' information. This is where you input the details about where and to whom the invoice should be sent to.

    Instruction in configuring the customer billing information for the time and materials invoice template
  3. Input the Invoice Material Line Items

    The Material Information tab is used to input Material Line Items. The Reference Material Rates (previously entered in Step 1) are selectable items within the Material Information tab.

    Instruction in entering the invoice material information for the time and materials invoice template
  4. Input the Invoice Labor Line Items

    The Labor Information tab is used to input Labor Line Items. The Reference Labor Rates previously entered (in Step 1) are selectable items within the Labor Information tab.

    Instruction in configuring the labor information for the time and materials invoice template
  5. Review the Invoice, Email and/or Print

    Once all data entry tabs are updated with the necessary details (including material rates, labor rates, customer bill-to information, invoice material line items, and invoice labor line items), the printable invoice presentation should automatically be completed in the Printable Invoice tab. It should be ready for review and distribution by email and/or hard copy (printout).

    Final printable invoice based on the configured informations in different tabs in the time and materials invoice template