Employee Leave Tracker Template (Word)

Stay organized and manage your team's time off with ease using this free and customizable Employee Leave Tracker. While this template is available in multiple formats—including PDF, Excel, and Word—the version on this page is in Word format. If you prefer a different format, simply scroll down to download the one that best suits your needs.

This template is ideal for HR professionals, team leads, and managers who need a simple yet effective way to monitor employee leave and Paid Time Off (PTO).

What's Included

This template includes the following key fields:

• Name: Enter the full name of the employee requesting leave.
• Type of Leave/PTO: Specify the nature of the leave being taken such as vacation, sick leave, personal day, bereavement, etc.
• Start Date: The first day the employee will be on leave.
• End Date: The last day of the leave period.
• Comments/Notes: Add any relevant details such as approval status, reason for leave, name of person who they can reach out during your leave, special instructions, among others.

When to Use this Employee Leave Tracker Template Word

Use this tracker to:

• Maintain a clear and centralized record of employee absences.
• Plan team schedules effectively and avoid staffing gaps.
• Support performance evaluations and ensure compliance with leave policies.
• Ensure transparency and fairness in leave management.

Whether you're overseeing a small team or a large department, this free Word leave tracker helps you monitor leave trends and plan ahead with confidence.