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Employee Office Expense Report Template in Word

For those looking for an easy-to-use Employee Office Expense Report, this template is for you. It's available to edit, print, and download in Word.

Employee Office Expense Report Template in Word
Word Template
Free for personal or commercial use. © General Blue

One of the most easy-to-use expense report templates featured in this page is the employee office expense report. This template allows you to record any type of expenses spent for your work. This record can then be used to request reimbursements from your employer on all office expenses you’ve spent.

To complete, fill out the blank sections provided. Company and employee information are set up at the uppermost part of this template which includes your company name, purpose of the expense report, employee name, employee ID, department, manager, and pay period. The lowermost part displays a section where signatures of both the employee and manager can be attached for validation purposes. Additionally, a table highlighting the employee’s office expenditures is also provided which includes columns for:

  • Date - refers to the specific date when the expense was incurred

  • Description - refers to the specific description of each expense, e.g., specific name of hotel, restaurant, vehicle mileage, etc.

  • Expense Type - indicates the type of expenses spent by the employee, e.g., lodging, meals, entertainment, car, etc.

  • Amount Paid - refers to the specific amount paid for each expense. You should enter the total amount paid for each listed expense on the same row.

  • Total Expenses - is the section that should display the total expenses spent by the employee

Receipts of all expenses should be attached along with this office expenses list template before sending it to the designated company department who would handle the reimbursements. Edit, print, or download this template in Word format anytime. It has easy-to-use features and can be customized easily. You can download and edit it in your phone, laptop, or tablet.

For those who prefer to use an auto-calculated office expense report, it is recommended to use the Excel version of this template. It features formulas therefore calculations are autogenerated.

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