Employee Business Expense Report Template in Excel

This Employee Business Expense Report in Excel is simple and easy to use. Sections/columns needing computations are designed to autogenerate calculations.

Employee Business Expense Report Template in Excel
Excel Template
Free for personal or commercial use. © General Blue

For those looking for a simple employee business expense report, this template would be helpful to you. This template can help track all types of expenditures spent by the employee for business/work purposes. It’s the perfect tool for requesting business expense reimbursement.

This employee business expense is a great tool as it is designed with formulas, allowing the template to auto-generate calculations, thus, you would be able to save time when tracking your business expenses. If you prefer to use an auto-calculated business expense report template, you may use this version for free. It's editable, printable, and downloadable in Excel.

The topmost part of this expense report covers the employee information including the employee’s name, employee’s ID, and department. A separate table is featured underneath that which highlights the employee’s business expenditures. It includes sections for the date, description, expense type, amount paid, and total expenses. Additionally, the bottom part of the page displays a section where signatures of both the employee and manager can be attached upon submission of the expense report. To use this template, refer to the instructions provided below.


Instructions in using the Expense Report:

  1. Enter employee information.

  2. Enter date when the expense was incurred.

  3. Enter description of each expense, e.g., specific name of hotel, restaurant, vehicle mileage, etc.

  4. Indicate each expense type, e.g., lodging, meals, entertainment, car, etc.

  5. Enter amount paid for each expense. You should enter the total amount paid for each listed expense on the same row. Once these figures are entered, the total section at the lower part of the template should auto-calculate the total expenses spent by the employee.

  6. Attach signatures of both the employee and the manager/supervisor at the lowermost section of the template for validation purposes.

  7. Review, email, or print the completed expense report.

For those who want to print the template directly, the PDF format is the perfect printable version.

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