Reimbursement Templates in Excel Reimbursement Employee Expense Templates in Excel Employee Expense Reimbursement Employee Expense Excel Templates

Reimbursement Form in Excel (Basic)

This Excel reimbursement form allows you to record details regarding business expenses you have personally paid and request a refund from your company.

Reimbursement Form in Excel (Basic)
Excel Template
Free for personal or commercial use. © General Blue

Getting reimbursement from your employer for an expense you have personally paid can be made easy with the help of this reimbursement form in Basic design. It allows you to record the date when the expense was incurred, its description, as well as category type (e.g., meal, lodging, etc.), and most importantly, the amount paid for each expense.

It also has sections for the company name, employee name, department, purpose, expense period, date, description, category, amount paid, subtotal, advance payment, total reimbursement, employee signature, and approval signature.

Since this employee expense claim form has formulas, there is no need to do any manual calculations. The excel template will autogenerate your total reimbursement for you.


  1. Enter company and employee information as well as the department name (if applicable).

  2. Enter purpose of sending the reimbursement form.

  3. Specify expense period.

  4. Indicate the date when the expense was incurred.

  5. Enter description of each expense along with its category type, e.g., lodging, meal, transport, entertainment, etc.

  6. Enter amount paid for each expense. Calculations for the total reimbursement should be autogenerated upon entry of details.

  7. Enter advance payment (if applicable). In cases where an advance payment was provided by your employer, you may enter that figure under the designated section. This will be automatically deducted from the total reimbursement.

  8. Attach signature for validation purposes. Signatures of both the employee and the manager/supervisor should be attached at the lowermost section of the template.

  9. Review, email, or print the completed reimbursement form.

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