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Employee Project Expense Report Template in Excel

This Project Expense Report in Excel format is great for tracking all business expenses spent by the employee to finish a specific task/project.

Employee Project Expense Report Template in Excel
Excel Template
Free for personal or commercial use. © General Blue

This employee project expense report can be used to track expenses spent by the employee while executing a specific task/project. It features several types of expense areas to give the employer comprehensive details on specific expenses spent by the employee while doing the project.

To complete this project spending tracker, just fill out the blank sections provided. It includes sections for project name, company name, employee name, project role, pay period, date, description, daily total, subtotal, advances, total expenses, and notes. Various expense areas are also featured in this template which include transport, hotel, fuel, meals, phone, and others.

This project expense tracker excel is the perfect version for those who want an auto-calculated expense report. Use this template so you can save time while tracking your expenses. It’s designed with formulas; therefore, you don’t need to do the calculations yourself. All sections needing computations should autogenerate calculations upon entry of figures under any of the expense areas provided. To use this template, check out the instructions provided below:

Instructions in using the Expense Report:

  1. Enter project details along with the company and employee information.

  2. Enter pay period.

  3. Enter date when the expense was incurred.

  4. Enter description of each expense, e.g., specific name of hotel, restaurant, vehicle mileage, etc.

  5. Indicate specific amount of expenses spent under columns of expense areas applicable to you, e.g., transport, hotel, fuel, meals, phone, or others.

While doing the project, just enter amounts on expense areas applicable to you and you may leave the other fields/columns blank. Once these figures are entered, sections for daily total, subtotal, and total expenses should autogenerate calculations. If an advance payment was made by your employer, you may enter that under the advances section. That will be automatically deducted from your total expenses.

  1. If necessary, add notes under the notes section for any important comments or reminders.

  2. Review, email, or print the completed expense report.

Get this project expense tracker to help track your project expenses. The template is free to download, print, or edit, and can be customized easily. You can also change or edit the labels/headings on any of the expense areas featured in this expense tracker based on your needs.

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