Free Work Evaluation Template for Multiple Employees (Excel Format)

Managing employee performance reviews across a growing team can be time-consuming and inconsistent—unless you have the right tools. This free Work Evaluation Template for Multiple Employees in Excel is designed to simplify the process. Whether you're an HR professional, team leader, or small business owner, this template helps you evaluate multiple employees side by side using customizable performance criteria and a clear 1–5 rating scale.

With built-in scoring, color-coded feedback, and space for comments and eligibility decisions, this spreadsheet gives you everything you need to conduct fair, efficient, and professional staff evaluations—all in one place.

What Is a Work Evaluation Template for Multiple Employees?

This Excel-based work evaluation template is built to help HR teams and managers assess the performance of multiple employees in a single, organized sheet. It includes essential fields like employee name, job title, department, and a range of performance metrics rated on a 1–5 rating scale (1 being the lowest and 5 being the highest point).

Whether you're conducting quarterly reviews, semi-annual reviews, or preparing for annual appraisals, this template provides a clear, consistent, and scalable way to evaluate your team.

Who Should Use This Template?

This template is ideal for:

• HR departments managing evaluations for multiple staff
• Team leaders conducting group performance reviews
• Small business owners tracking employee progress
• Organizations needing a printable or digital evaluation form

Key Features of the Template

1. Evaluation Period

Specify the time frame for the review using the Evaluation Period From – To fields.

2. Employee Information Section

Capture basic employee details:

• Employee Name
• Job Title
• Department

3. Performance Metrics (Rated 1–5)

Evaluate each employee across different categories such as but not limited to the following:

• Attendance
• Quality of Work
• Teamwork
• Initiative
• Communication Skills
• Others

Tip: Note: The performance criteria columns have been intentionally left blank. You are encouraged to add your organization’s specific criteria in the designated area as appropriate.

4. 5-Point Rating Scale

The template uses a 5-point rating scale:

• 5 – Outstanding
• 4 – Exceeds Expectations
• 3 – Meets Expectations
• 2 – Needs Improvement
• 1 – Unsatisfactory

5. Automated Scoring System

The template includes built-in calculations to help you evaluate each employee efficiently:

• Total Score: Automatically adds up all the ratings across the performance criteria.
  Example: If an employee receives ratings of 4 (Job Knowledge), 5 (Quality of Work), 3 (Communication), and 4 (Initiative), the total score will be 4 + 5 + 3 + 4 = 16.

• Average Rating: Automatically calculates the average score for each employee.
  Example: Using the same ratings, the average rating would be (4 + 5 + 3 + 4) ÷ 4 = 4.00.

  Additionally, the Average Rating cell is also color-coded to help interpret performance at a glance:

  • 🔴 Red: Low performance (1.00–2.99)
  • 🟡 Yellow: Average performance (3.00–3.99)
  • 🟢 Green: High performance (4.00–5.00)

6. Eligibility for Bonus/Promotion Section

• Eligibility for Bonus or Promotion: Indicate whether the employee qualifies for a bonus or promotion based on their performance rating score.

7. Comments Section

Provide additional feedback or context for each employee’s performance.

Benefits of Using This Excel Work Evaluation Template

• Multi-Employee Format: Evaluate several employees in one sheet
• Customizable: Add or remove criteria as needed
• Clear Scoring System: Use a 1–5 scale for more granular feedback
• Time-Saving: Streamlined layout for faster data entry and review

How to Use the Template

Follow these steps to complete the Work Evaluation Template for Multiple Employees:

1. Download the Excel File
   Open the file in Microsoft Excel or any compatible spreadsheet software.

2. Enable Editing
   Click “Enable Editing” if prompted to allow changes.

3. Set the Evaluation Period
   Enter the start and end dates for the review period in the designated fields.

4. Enter Employee Details
   Fill in each employee’s name, job title, and department.

5. Add Performance Criteria
   Use the 10 blank columns to define the performance metrics you want to evaluate (e.g., Attendance, Quality of Work, Teamwork, Communication, etc.).

   You don’t need to use all 10 columns—just include the criteria that are most relevant to your evaluation goals.

6. Rate Each Performance Metric
   For each employee, assign a score from 1 to 5 for each performance criterion:

   • 1 – Unsatisfactory
   • 2 – Needs Improvement
   • 3 – Meets Expectations
   • 4 – Exceeds Expectations
   • 5 – Outstanding

7. Review Scores

   • Total Rating Score: Automatically calculated by summing all the ratings across the performance criteria.

   • Average Rating Score: Automatically calculated based on the number of criteria rated.

   No manual computation is needed—just enter the ratings, and the template will do the rest.

8. Indicate Bonus/Promotion Eligibility
   In the "Eligible for Bonus or Promotion?" column, specify whether the employee qualifies (e.g., Yes/No or Not Applicable).

9. Add Comments (Optional)
   Provide additional feedback or context for each employee’s performance, if applicable.

10. Customize as Needed
    Add new columns, rename existing ones, or adjust the layout to better fit your evaluation process.

11. Save and Share
    Save the completed form and share it with HR, managers, or employees as needed.