Performance Appraisal Template Printable in Excel Spreadsheet

This performance appraisal template is designed to help HR professionals and managers conduct structured and effective employee evaluations. It includes all essential sections to assess performance, set goals, and provide feedback.

What is an Excel Performance Appraisal Template?

A performance appraisal template is a standardized document used to evaluate an employee’s job performance over a specific period. It helps in identifying strengths, areas for improvement, and setting future goals. This tool is essential for conducting employee performance reviews, staff appraisals, and performance evaluations.

Who Should Use This Employee Evaluation Spreadsheet?

• HR departments
• Team leaders and managers
• Small business owners
• Corporate organizations

Key Features of This Excel Performance Review Template

1. Employee Information

This section is where you fill out the employee name, role/position, and department.

2. Review Period and Rating Summary

• Review Period (From - To)
  Specify the time frame being evaluated (e.g., January 2024 – December 2024).

• Total Rating Score
  This is the sum of all individual ratings given across the performance criteria. This sum is auto-calculated and provides a cumulative view of the employee’s performance.

• Average Rating Score
  This is the total score divided by the number of criteria rated. It gives a quick snapshot of overall performance. This score is automatically calculated and color-coded to indicate performance level:

  • 🔴 Red: Low performance (1.00–2.99)
  • 🟡 Yellow: Average performance (3.00–3.99)
  • 🟢 Green: High performance (4.00–5.00)

• Rating Scale
  A 5-point scale is used to rate each criterion:

  • 1 – Unsatisfactory
  • 2 – Needs Improvement
  • 3 – Meets Expectations
  • 4 – Exceeds Expectations
  • 5 – Outstanding

3. Performance Criteria Table

A detailed table to rate various performance criteria with columns for:

• Criteria
• Ratings (1 to 5)
• Remarks

4. Goals Achieved

A section to list the goals accomplished during the review period.

5. Areas for Improvement

Space to highlight areas where the employee can improve.

6. Future Goals & Expectations

Set clear expectations and goals for the next review cycle.

7. Reviewer Comments

A dedicated section for the reviewer to provide overall feedback.

8. Employee Comments

Allows the employee to share their thoughts or feedback on the appraisal.

9. Signatures

• Reviewer Signature
• Employee Signature

Benefits of Using an Automated Performance Appraisal Spreadsheet

• Ensures a consistent employee evaluation process
• Encourages constructive feedback
• Helps in setting measurable goals
• Improves employee engagement and development
• Supports annual performance reviews and mid-year evaluations

How to Use and Customize This Excel Performance Review Sheet

Step 1: Download the Template

Choose the Excel format:

• Excel (.xlsx) – Best for automated calculations and visual feedback

Step 2: Enable Editing (if prompted)

When opening the file, you may see a yellow bar at the top that says “Protected View.” Click “Enable Editing” to make changes.

Step 3: Fill in Employee Details

Enter the employee’s:

• Name
• Role/Position
• Department
• Review Period (From - To)

Step 4: Enter Ratings and Use Excel Features

• Some versions include pre-filled sample data; others are blank.
• Enter ratings in the performance criteria table.
• The Total Rating Score and Average Rating Score are auto-calculated.
• The Average Rating Score cell is color-coded for quick interpretation:
  • 🔴 Red: Low performance (1.00–2.99)
  • 🟡 Yellow: Average performance (3.00–3.99)
  • 🟢 Green: High performance (4.00–5.00)

Step 5: Complete the Comments Sections

Fill in:

• Goals Achieved
• Areas for Improvement
• Future Goals & Expectations
• Reviewer Comments
• Employee Comments

Step 6: Sign the Document

Both the reviewer and employee should sign the form to acknowledge the review.

Step 7: Save and Archive

Save the completed form and store it securely for future reference or audits.

Looking to improve your HR processes? This performance appraisal example template is a great starting point for structured and meaningful employee reviews.